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REIMBURSEMENT REQUEST

FOR EACH DOCUMENT YOU SHOULD DO A NEW REQUEST

1. First you should be member (Sign Up) of www.zift.org

2. After you Sign Up, you will see “My Reimbursement Request”
under your member area (Up-Right  Corner).

Click this and go to “My Reimbursement Request” page.​

Reimbursement01.png

3. On “My Reimbursement Request” page you will see ”Add New Request”.

You should click + to add a new reimbursement request.

4. You will see this page to create a new reimbursement request.

1.IDENTIFICATION DOCUMENTS (ID, PASSPORT, RESIDENCE PERMIT, STUDENT ID etc…)

 

1A. IDENTITY CARD

If you traveled by your ID card;

  1. Add New Request

  2. Way: Write “Identity Card”

  3. Document Type: Choose “Identity Card”

  4. Price: Write 0 (Zero)

  5. Upload Photo of your ID (Both Side of your ID Card)

  6. Submit It

 

1B. PASSPORT

If you traveled by your Passport;

  1. Add New Request

  2. Way: Write “Passport”

  3. Document Type: Choose “Passport”

  4. Price: Write 0 (Zero)

  5. Upload Photo of your Passport

  6. Submit It

Also if you traveled by your passport and if you get stapms at the border on your passport, you should upload the stamps pages from your Passport.

 

1C. RESIDENCE PERMIT

If you are from different country than you represented and you have Residence Permit from represented country which you represented in the project;

  1. Add New Request

  2. Way: Write “Residence Permit”

  3. Document Type: Choose “Residence Permit”

  4. Price: Write 0 (Zero)

  5. Upload Photo of your Residence Permit (Both Side of your Residence Permit)

  6. Submit It

 

1D. STUDENT ID

If you are from different country than you represented and you are a student from represented country which you represented in the project;

  1. Add New Request

  2. Way: Write “Student ID”

  3. Document Type: Choose “Student ID”

  4. Price: Write 0 (Zero)

  5. Upload Photo of your Student ID (Both Side of your Student ID)

  6. Submit It

 

1E. FAMILY PERMISSION

If you are under 18 years old than you should have a family permission and add it to the system;

  1. Add New Request

  2. Way: Write “Family Permission”

  3. Document Type: Choose “Family Permission”

  4. Price: Write 0 (Zero)

  5. Upload Photo of your Family Permission 

  6. Submit It

 

 

2. TRAVEL DOCUMENTS (TICKETS, BOARDING PASSES)

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2A. PLANE TICKETS

  1. Add New Request

  2. Way: Write your tickets route from where to where

  3. Document Type: Choose “Plane Ticket”

  4. Ticket purchase date: Write when you buy the ticket

  5. Price: Write price of your ticket

  6. Curreny: Choose the currency of your ticket

  7. Upload Photo of your ticket

  8. Submit It

 

For Ex: You have a flight ticket from Rome to Istanbul and another flight ticket from Istanbul to Rome so you have 2 seperately flight tickets than you should upload those tickets seperately. First Rome to Istanbul and write the price and second Istanbul to Rome and write the price. 

But if you have flight tickets on one ticket Rome – Istanbul – Rome than it means it is a one both way flight ticket and you should upload this ticket and write to the rotue Rome – Istanbul – Rome and write the price. 

 

If you have multiple flights you should write all stops when you upload your tickets. For example: You are from Italy and you have Project in Istanbul but you have flight ticket from Rome to Budapest and Budapest to Istanbul on 1 ticket so you will upload this ticket and write Rome – Budapest – Istanbul. But also you should upload Rome – Budapest boarding pass and Budapest – Istanbul Boarding pass seperately. 

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2B. BOARDING PASSES

Please dont forget all boarding passes should upload seperately

  1. Add New Request

  2. Way: Write your boarding pass route from where to where

  3. Document Type: Choose “Boarding Pass”

  4. Ticket purchase date: Choose when you buy the ticket

  5. Price: Write price 0 (Zero)

  6. Curreny: Choose the EUR (Euro)

  7. Upload Photo of your Boarding Pass

  8. Submit It

Dont forget for each flight you should have boarding passes. It is an obligotary, you can not get on the plane without boarding pass, it is international rules. And also you should upload your all boarding passes separately. And boarding passes are so important, if you do online check in after a while you can not reach your boarding passes on the aircompany system and you can not get it back, thats why please be sure you have a copy of your all boarding passes.

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2C. BUS / MINIBUS TICKETS, TRAIN TICKETS, SUBWAY / METRO TICKETS, FERRY TICKETS

For your each tickets you should make a new request;

  1. Add New Request

  2. Way: Write your tickets route from where to where

  3. Document Type: Choose your ticket type

  4. Ticket purchase date: Write when you buy the ticket

  5. Price: Write price of your ticket

  6. Curreny: Choose the currency of your ticket

  7. Upload Photo of your ticket

  8. Submit It

Your all tickets should have your name, route and price on it.

 

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3. VISA DOCUMENTS

If you used visa;

  1. Add New Request

  2. Way: Write Visa

  3. Document Type: Choose Visa

  4. Ticket purchase date: Choose when you buy the visa

  5. Price: Write price of your visa

  6. Curreny: Choose the currency of your visa

  7. Upload Photo of your visa

  8. Submit It

You should upload your visa invoice and also if you get stamp on your passport for your visa you should make another request and upload it to.

6. After you finish the form click “Submit” and wait.

You will redirect to the “My Reimbursement Request” page
and you will see your last ticket which you added.

7. Now you can add your next documents.

Here you can find video about
how you can use the reimbursement system.

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